For a just a few books, you may drop them off any time the library is open. Please leave your name and contact information with the books.
For donations of more than 2 boxes, please make prior arrangements with
Penny Cowan 931-598-1573 or firstname.lastname@example.org
Thank you for your interest in donating items to our collection! We appreciate your generosity. There are some types of materials we cannot accept, so please read the policy below.
Because institutional funds are seldom adequate to provide the range of materials necessary to enable the Library to meet the needs of the community it serves, a good academic library relies heavily upon gifts of books and library materials to add breadth and depth to its collection. Therefore, it is important that the Library have friends who are alert to its needs and who are generous not only with their own gifts but also actively cultivating other persons who may have book collections which would be of value to the Library.
Nevertheless, there are important reasons for the Library staff to exercise great care in accepting gift books. First, though the books may be given at no cost to the Library, addition of materials to the collection is a costly process and our staff is limited in number. Second, few academic libraries have unlimited space for collection expansion. The Library attempts to collect a limited selection of the wide range of printed materials, determined principally by the nature of the University’s academic program and the specialized needs of the community it serves. For other types of materials, it relies on the collections of other libraries through interlibrary loan, cooperative and consortial arrangements, and document delivery. Therefore, the Library exercises as much care in accepting gift books to place in its collection as it exercises in the purchase of books.
With these considerations in mind, the following policies govern the acceptance of gift books and collections by the Library.
Gifts of non-print items are accepted, although there is greater scrutiny of the condition of the material than with print items. All audio and video materials are previewed for evaluation of condition. We accept unabridged audiobooks on CD, but no longer accept cassette tapes. We accept DVDs and Blu-ray videos, but no longer add VHS tapes. We do not accept LP sound recordings for the circulating collection unless we can ascertain that a compact-disc version does not exist. Potentially valuable LP collections will be evaluated by appropriate library staff, with input from faculty members of the Music Department, for inclusion in the William H. Ralston Music Listening Library and Archive.
The following types of materials will not be accepted by the library for donation:
Books should be brought to the library in boxes if possible. Donors’ names and addresses must be included even if they don’t want acknowledgements.
Donors are responsible for the following, except under extenuating circumstances: