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Library Policies

A resource to library policies about materials and computer use.

Library Cards

Students, faculty, and staff of the University of the South use their ID cards as their library cards.


If you don’t have a University ID, in order to qualify for a library card, you must be:

  • Affiliated with St. Andrew’s-Sewanee (SAS) school

  • A permanent resident of Sewanee

  • A permanent resident of Franklin County

  • A permanent resident of one of the Tennessee counties bordering Franklin County

  • A visiting scholar

  • A family member of faculty or staff


Applying for a library card?

  • A photo ID must be shown, if eligible.

  • You must be at least 8 years old.

  • If you’re under 18, you must have a parent/guardian with you when applying, unless you’re a St. Andrew’s-Sewanee student.

  • $10.00 charge for a new card or a replacement card

Please let us know if your address, phone number, or email address changes.

Computer Use and Internet Access

Computers with access to the Internet are available on all floors of the library.  

Students, faculty, and staff doing academic research have preference. Community members should use the computers on the main floor of the library.

We reserve the right to limit the amount of time an individual user can devote to a single session.

Computer Login:

  • You must have an individual login to use the computers.

  • If you are a student, faculty, or staff of the University, your login is your email username and your Banner password.

  • If you are a community member, please apply for a computer login at the service desk. You will be given a temporary login for approximately one week.

  • If you are a community member under the age of 18, you must have a parent/guardian sign your application for a computer login.

  • All computer users must adhere to the posted University guidelines and policies for computer usage.


Wireless Access:

  • You must register to access the wireless network.

  • Students, faculty, and staff should select “Sewanee-Secured” and follow the instructions. Your login is your email username and Banner password. You should only have to do this once with each device.

  • Community members should connect to the “Sewanee-Open” network and follow the instructions.

Book Loan Periods and Renewal

Loan periods vary. The table below illustrates the most common situation: the loan periods for most books. Other material types, such as audio and video materials, have other loan periods and are described further below.

Patron Type

Loan Period


6 weeks


16 weeks

D.Min. Students

6 weeks

School of Letters Students

6 weeks

Faculty (except Visiting Faculty)


University Staff/Visiting Faculty

16 weeks

St. Andrew’s-Sewanee

5 weeks

Community Members

5 weeks

Conference Participants

2 weeks

Books in the Fooshee browsing collection circulate for 5 weeks for all patrons.

Members of the Friends of the Library get an additional week for books and an extra day for videos.

Renewing Books:

  • Up to 2 times (except conference participants) in person, over the phone, or online ( if the books are not overdue.

  • Books that have been requested by another patron (recalled), items on reserve, CDs, and videos may not be renewed.

Movies, Music, and Audio Books


  • Check out up to 3 movies at a time

  • Due in 3 days (before closing on the third day)

  • May not be renewed

  • Shelved either by category or Library of Congress call number.

  • Categories include Animated, Children, Feature, Foreign, and TV. Within a particular category, movies are in alphabetical order by the first three letters of the title.

  • Foreign films are grouped first by language then by the first three letters of the title.

  • R-rated or Mature-Rated videos: you must be 18 or older to check out


  • Check out up to 3 CDs at a time

  • Due in 3 days

  • Located in the Ralston Music Library area, on the second floor of the library.

  • CDs are arranged by the order in which they were added.


Audio Books

  • Check out up to 3 audio books at a time

  • Due in 5 weeks

  • Books on CD are located adjacent to the Video Collection on the main floor.

Streaming and downloadable audiobooks from Overdrive are also available.

Holds and Recalls

If all the copies of the book you need are out on loan, you can place a hold or recall on the book.


When you place a hold, the library will notify you when the book is returned.

  • You may have a total of 3 holds and/or recalls at any one time.

  • Place a hold on a book at the service desk or by logging into your library account.

  • Audio, video and reserve material cannot be recalled or held.


Recalls are placed when there is a more urgent need for a book. A book must be checked out for at least a week before it may be recalled.

  • Patrons may have a total of 3 holds and/or recalls at any one time.

  • Recalls can only be placed at the service desk.

  • Audio, video and reserve material cannot be recalled or held.

Fines and Replacement Costs

  • Books and Audio Books: $0.25 per item per day overdue

  • Movies and Music: $2.50 per item per day overdue

  • Reserve Items: $0.75 per hour overdue

  • Recalled Items: $1.00 per day overdue

  • Replacement and processing costs depend on the item; however, they normally range between $40 and $50.  All replacement items must be purchased by the Acquisitions Department.

  • Please clear your account of fines and overdue items before your next checkout. You could have your library privileges suspended if you have excessive overdue books or fines.

  • As a courtesy, the library sends overdue and fine notices by either email or postal mail. However, you will be fined whether you receive the notice or not. Therefore, please return items on or before their due date.

Agreements with Other Libraries

Vanderbilt University

The University of the South has a reciprocal library use agreement with Vanderbilt University. Current faculty and students at the two institutions can use the facilities and check out materials from either library using their valid University ID. The agreement does NOT provide remote access to electronic resources.

Prior to making a visit to Vanderbilt, it is best to consult the Vanderbilt University Libraries'  Access and Use Policies as well as their Hours of Operation to ensure you plan your trip accordingly.  Hours of access for guests, including Sewanee users, are typically limited to daytime hours. If you have questions, please contact Vanderbilt at 615-322-7100, or Sewanee's Research Help Department at 931-598-3333 or


Appalachian Colleges Association (ACA)

The University of the South is a part of a reciprocal use program for the benefit of patrons of other member schools in the ACA.

Behavior in the Library

Beverage, Alcohol, and Tobacco Policy

Only beverages in closed or covered containers are permitted. No tobacco or alcohol products of any kind are allowed.


Please Be Considerate of Others

We strive to provide our patrons with an inviting and peaceful place to read and study.  To help us reach this goal we ask that you be considerate of our other patrons. Please keep noise to a minimum. Silence your cell phone while in the library. If you need to make a call, please do so outside.  We welcome children, and encourage them to quietly enjoy the library in the company of their parents.  If your behavior disturbs other library users, we may ask you to leave the building if you have not corrected the behavior after a warning.

Jessie Ball duPont Library, University of the South
178 Georgia Avenue, Sewanee, TN 37383